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Best Project Management Software of July 2024
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Ready to improve the efficiency of your teams’ workflow? Compare the best project management software,
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Best Project Management
Software of July 2024
Ready to improve the efficiency of your teams’ workflow?
Compare the best project management software, find the
perfect tools for your organization, and start your free trial today
Best Project
Management Software
of July 2024
Our Top Choice
No available score
  • Custom workflows from 200+ templates
  • Custom workflows from 200+ templates
  • 8 customizable data view options
  • Visually appealing user interface
  • No coding required, just drag and drop
  •’s WorkOS operating system lets you build custom workflows from 200+ templates
No available score
  • Automatically tracks your expenses
  • Detailed financial and accounting reports
  • Free 30-day trial
No available score
  • Project management for sales & marketing
  • Pre-built to-do lists for many purposes
  • Powerful third-party integrations
Our top choice
Our top choice
No available score
  • Custom workflows from 200+ templates
  • Custom workflows from 200+ templates
  • 8 customizable data view options
  • Visually appealing user interface
  • No coding required, just drag and drop
  •’s WorkOS operating system lets you build custom workflows from 200+ templates

What is project management software?

Project management software makes it easy for managers and teams to plan, track, and collaborate on projects. Project management programs also help teams control costs, improve productivity, and meet deadlines. The best project management software for small teams typically includes pre-set workflow templates and a visual interface where users can track progress and assign tasks to one another.

The top project management tools are usually cloud-based and highly intuitive and require no coding or technical knowhow. Just choose the project management software you need for your team, set user permissions for each person, and watch productivity soar.

What does project management software include?

Project management software is actually quite a broad term encompassing a range of project management tools. Some project management software providers specialize in project management only. Others offer project management tools as part of a broader setup incorporating sales, marketing, and/or operations tools.

The best free project management software typically provides just a few basic tools for file sharing or communicating with one another. Subscription-based project management software may contain any number of features, including:

  • Workflows. Ready-made and customizable templates for working and collaborating with one another.
  • Visualization. Dashboards showing progress of the team and individual members in a variety of formats including Kanban, Gantt, calendar, map, and timeline view.
  • File sharing. Central depository where team members can upload, search for, tag, and give feedback on each other’s work.
  • Calendar sharing. Project timelines that automatically update and sync across all user accounts.
  • Time tracking. Enables team members to track time spent on tasks for third-party stakeholders.
  • Automations. Automation of repetitive workflows through sets of rules, triggers, and alerts.
  • Integrations. Third-party apps that expand the capabilities of your project management software.
  • Insights. Customized dashboards enable managers to track and analyze trends in team performance and make data-driven decisions.

Are project management programs easy to set up?

Like other Saas (software-as-a-service) platforms, the setup process really depends on how complex you want your features to be. The best project management tools can be used straight off the shelf or customized to suit your needs. For 99% of small businesses, it’s enough just to purchase project management software and use whatever features and integrations are on offer. For the 1% of businesses with the technical capabilities, you may also want to build your own custom tools and apps.

How easy are project management tools to use?

The best project management tools are easy to use, after all, the entire reason they exist is to improve your team’s workflow. With intuitive drag-and-drop functions and a user-friendly interface, it shouldn’t take more than a couple of hours for your team to be using your new project management software like pros.

How much does the best project management software cost?

You don’t have to be a Fortune 500 enterprise to get access to top project management tools. The best project management software for small teams can be had for as little as $5 per user per month, often after a free trial period. Good project management software is scalable, meaning you can start with a cheap (or free) plan and then upgrade to a more expensive package as your team – and needs – grow.

From a scan of the best project management software providers here’s what you can get at each price level:

  • Free: basic project tracking, file sharing, desktop and mobile apps, limited (~2 GB) storage space
  • $5 to $15 per user per month: visualization tools, collaboration tools, limited integrations, 5-10 GB storage
  • $15 - $25 per user per month: Custom workflows, advanced insights and analytics, real-time report sharing, time tracking, project and task approvals, automations, up to 50 GB of storage space.
  • Enterprise solution – custom pricing: app builders, 24/7 dedicated support, advanced user controls, advanced security features, 100 GB+ of storage space.

Our Top 3 Project Management Services

  • 200+ workflow templates for any industry
  • Customizable to your needs
  • Visually impressive
  • Intuitive and user-friendly
  • Scalable
  • Free version only has basic features
  • Prices not advertised for 50+ users
If you’re looking for a customizable, configurable, and scalable project management solution – then has it all. This highly regarded software helps teams of all sizes and in all industries work more effectively. Adding to’s attraction is the fact that it is highly intuitive and visually appealing, so it’s a good bet your team members will enjoy using the platform.
  • Reasonably priced
  • Saves you money at tax time
  • Option to invite your accountant
  • Minimal help with setup
  • Subscription billing only available with premium plan
Many SMB owners find that accounting and bookkeeping tasks can be a real drain on their resources. FreshBooks automates most of your finance-related tasks, giving you time to focus on growing your business and reducing the likelihood of costly errors at tax time.
  • Powerful integrations
  • Integrates your sales, marketing and more
  • Strong reputation as a SaaS provider
  • 24/7 support
  • Range of platforms and packages can be confusing
  • Not a dedicated project management platform per se
  • HubSpot mobile app doesn’t support project management tools
HubSpot is a powerful tool that aligns your sales, marketing, and operations teams. It isn’t like conventional project management software, so if you’re only looking for automated workflows, file sharing, and collaboration tools, then you’re better off getting these from a dedicated provider. However, if your business has teams across a range of functions (e.g. sales, marketing, operations) that struggle to work with one another, then HubSpot can help break down those siloes and grow your business.

What can you get with free project management software?

If you only need a few basic functions for your team, then free project management software may be sufficient. Free project management tools may include file sharing, basic communication and collaboration (e.g. messaging), and basic project tracking. Many top project management providers operate on a freemium model where you get basic tools for free and start paying when you want to scale up.

In short, if you have a small team (less than four people) or only need basic functions, then the best free project management software may be good enough for you. But if you manage a larger team and want to supercharge productivity, then you’re better off looking for subscription-based project management software.

Is my data safe with project management software?

Project management programs are cloud-based, so safeguarding your security is essential. Through your admin controls, you’ll be able to decide which users have access to which features and how often users have to update passwords and security controls. The more you pay for your plan, the tighter the security features you’ll have at your disposal. Enterprise plans offer the greatest security, with the ability to implement two-factor authentication, custom password policies, and more.

When selecting a project management software provider, take a look at the security safeguards they have in place to protect users, including firewalls and encryption. Project management software reviews can help you identify which providers are serious about security and which aren’t.

Finding the best project management software

Project management tools exist to improve your team’s productivity and ultimately cut costs and save time. However, a certain amount of research is required to find the right software for your team. Before selecting a provider, we recommend reading through project management software reviews, comparing the features they provide, and maybe even giving one to two providers a trial run.

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